Escaping that painful team meeting or catching up may soon become a little trickier with a new Google Workspace update.
The company’s calendar app makes it easier to find some free time for an appointment or meeting with an improved schedule sharing feature that can be of great help to smaller businesses.
Google Calendar is upgrading its “booking page” system, where users can view their availability with other contacts, by adding a new Share button for smoother sharing.
Google Calendar sharing calendars
The appointment scheduling feature in Google Calendar, first launched in March 2022, seemed to take the headache out of finding clear spaces in multiple users’ calendars.
Instead, it used a booking page like you might see when scheduling a doctor’s appointment, which can be used by internal and external employees, customers, and partners.
Now Google Workspace wants to make the feature even more flexible, with the new Share button (opens in new tab) making it easier to spot some free time. To activate, users simply copy a short link that gives access to their appointment schedule or a specific booking page.
The button can also provide HTML to embed a booking page on their website, making this a great tool for SMBs looking for an easier way to check in new meetings or appointments.
The tool is now available, no administrator functions are required to activate. It is available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers.
However, Google Workspace Essentials, Business Starter, Frontline, and older G Suite Basic and Business customers can’t use it, and neither can users with personal Google accounts.
The launch works in tandem with an existing Google Calendar event slot feature announced last year that is intended for internal use where you don’t know who to meet but want to make yourself available. For example, professors can use it to hold office hours, while an IT department can make itself available to employees with computer problems.
Google Calendar also recently launched “Focus Time,” where users can block periods when they can avoid meetings and get their heads down for the real thing.
By setting such a flag in your Google calendar, users can automatically decline meetings, which means you don’t have to rush at the last minute to get the work done.